Executive Committee Individual Responsibilities

 

Executive members shall act in accordance with the rules detailed in the Constitution of the club. In addition to the General Code of Conduct and the Executive Committee Code of Conduct, each member individually shall:

 

President and Safety Advisor

  • Protect and promote the image of the club
  • Consult associated organisations on behalf of the club
  • Maintain a strong relationship between the club and its associated organisations
  • Ensure long term financial stability of the club
  • Ensure equality between the five four squads
  • Insure the fleet of boats, oars and auxiliary equipment to the correct value
  • Promote good administrative organisation and practice in the club
  • Conduct regular consultations with the Equipment & Safety Officer
  • Call weekly meetings of the Executive Committee
  • Advise and consult Executive Committee at weekly meetings
  • Ensure the Executive Committee are doing their roles correctly, giving help and advice where needed
  • Produce intensive external competition schedule for both senior squads in accordance with the Senior Men's Captain and the Senior Women's Captain 
  • Protect coaching infrastructure
  • Administrate coaching launch driving proficiency test 
  • It is expected that candidates for the position of president will have already been on the exec for at least one year

 

Club Captain

  • Protect and promote the image of the club
  • Produce intensive external competition schedule for both senior squads in accordance with the Senior Men's Captain and the Senior Women's Captain 
  • Administrate coaching launch driving proficiency test 
  • Consult coaches and captains to manage outings and boat/launch usage
  • Organise timings and transport for all outings
  • Be in charge of logistics for training camps, away days and race days with help from other captains and secretary 
  • Collate crew entries for races for the Secretary to submit
  • Ensure equality between the five squads
  • Identify and train minibus and trailer drivers
  • With information gathered from squad captains, advise the committee on equipment needs of the club
  • Assist squad captains in sourcing boats for borrowing

 

Senior Men's Captain

  • Recruit and form a large squad of experienced rowers
  • Conduct a swimming proficiency test of each athlete before training on water
  • Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
  • Produce intensive external competition schedule in accordance with the President & Safety Advisor
  • Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
  • Register attendance levels of every training session
  • Register ergometer results attained by each member of the squad
  • Video on-the-water training sessions as well as ergometer sessions
  • Provide regular analysis of filmed sessions
  • Select and invite squad members to attend training camps
  • Organise Winter and Easter training camp in co-operation with Secretary and Captains
  • Maximise the squad's exposure to competition
  • Select crews to represent the University for Heads, Regattas and private matches
  • Analyse and present competition results to Executive Committee

 

Senior Women's Captain

  • Recruit and form a large squad of experienced rowers
  • Conduct a swimming proficiency test of each athlete before training on water
  • Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
  • Produce intensive external competition schedule in accordance with the President & Safety Advisor
  • Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
  • Register attendance levels of every training session
  • Register ergometer results attained by each member of the squad
  • Video on-the-water training sessions as well as ergometer sessions
  • Provide regular analysis of filmed sessions
  • Select and invite squad members to attend training camps
  • Organise Winter and Easter training camp in co-operation with Secretary and Captains
  • Maximise the squad's exposure to competition
  • Select crews to represent the University for Heads, Regattas and private matches
  • Analyse and present competition results to Executive Committee

 

Secretary

  • The Secretary shall act in accordance with the rules detailed in the constitution of the club. In addition to the General Code of Conduct and the Executive Committee Code of Conduct, the Secretary shall:
  • Ensure that every athlete is a member of the Amateur Rowing Association
  • Be the keeper of the club's ARA membership cards
  • Make sure that a comprehensive database of athlete information is created and maintained 
  • Gather relevant information about external competition
  • Be responsible for meeting race entry deadlines
  • Organise trailer loading and unloading for races 
  • Organise competitor transport to/from races 
  • Form agendas for Executive Committee meetings
  • Book the venue for Executive Committee meetings
  • Write the minutes for Executive Committee meetings
  • Identify and provide training for the minibus and trailer drivers
  • Book minibuses for training sessions, events and competitions
  • Contact clubs for use of their facilities for race days, away days and training camps
  • Be the main contact with other clubs for external trips, e.g. training camps and away days

 

Treasurer

  • Manage club's online payment system
  • Manage the use of union grant money
  • Manage and document all money request forms from athletes and coaches
  • Document and receive travel contributions from the athletes
  • Document and receive coaching contributions from the athletes 
  • Manage the finance and funding of all training camps and away days
  • Manage the club's annual affiliation fees
  • Manage the finance and funding of the rowing ball

 

Novice Men's Captain

  • Recruit and form a large squad of novice rowers
  • Conduct a swimming proficiency test of each athlete before training on water
  • Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
  • Introduce athletes to the accepted technique used by Senior Squad, with the help of the coaching team
  • Produce basic external competition schedule aimed at being an introduction to Heads and Regattas
  • Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
  • Ensure that the squads trains occasionally with the Senior Squad
  • Register attendance levels of every training session
  • Register ergometer results attained by each member of the squad
  • Video on-the-water training sessions as well as ergometer sessions
  • Provide regular analysis of filmed sessions
  • Select and invite squad members to attend training camps
  • Organise Winter and Easter training camp in co-operation with Secretary and Captains
  • Maximise the squad's exposure to appropriate level competition
  • Select crews to represent the University for Heads, Regattas and private matches
  • Analyse and present competition results to Executive Committee

 

Novice Women's Captain

  • Recruit and form a large squad of novice rowers
  • Conduct a swimming proficiency test of each athlete before training on water
  • Maintain and encourage the attendance of athletes throughout the duration of the Head and Regatta race seasons
  • Introduce athletes to the accepted technique used by Senior Squad, with the help of the coaching team
  • Produce basic external competition schedule aimed at being an introduction to Heads and Regattas
  • Produce competitive, varied and appropriate training plans throughout the duration of the Head and Regatta race seasons
  • Ensure that the squads trains occasionally with the Senior Squad
  • Register attendance levels of every training session
  • Register ergometer results attained by each member of the squad
  • Video on-the-water training sessions as well as ergometer sessions
  • Provide regular analysis of filmed sessions
  • Select and invite squad members to attend training camps
  • Organise Winter and Easter training camp in co-operation with Secretary and Captains
  • Maximise the squad's exposure to appropriate level competition
  • Select crews to represent the University for Heads, Regattas and private matches
  • Analyse and present competition results to Executive Committee

 

Coxswains' Captain

  • Recruit and form a squad of coxes 
  • Maintain and encourage the attendance of coxes throughout the duration of the Head and Regatta race seasons
  • Organise and manage coxes. Allocate them to squads upon request
  • Run sessions to teach novice coxes about the basics of coxing
  • Make sure coxes know marshalling practises and how to do sufficient pre-race prep 
  • Select and invite squad members to attend training camps
  • Organise Winter and Easter training camp in co-operation with Senior Women's Captain, Treasurer, Senior Men's Captain and Novice Men's Captain
  • Maximise the squad's exposure to appropriate level competition
  • Select crews to represent the University for Heads, Regattas and private matches

 

Equipment and Safety Officer

  • Order, receive and fit spare parts from recognised companies, dealers and organisations in co-operation with the Treasurer
  • Conduct a risk assessment of the club
  • Give a series of short safety presentations to the club
  • Maintain a comprehensive toolbox
  • Check the condition of the ties used for the trailer
  • Oversee any loan and safe return of the club's equipment
  • Ensure that all boats carry names
  • Ensure that all boats, blades and auxiliary equipment is presentable both in competition and in training
  • Ensure that the launch engine and trailer are serviced externally
  • Protect the coaching infrastructure
  • Maintain the club's equipment stored in the sports hall
  • Present all progress to the Executive Committee

 

Sponsorship, Website and Kit Officer

  • Produce the regular press releases and website articles
  • Post race reports on the website
  • Organise regular opportunities to buy kit
  • Be in charge of kit designs 
  • Order and distribute kit to athletes 
  • Ensure all athletes have the essential kit
  • Actively seek for and maintain Club's sponsorship(s)
  • Keep in contact with Sponsors, regularly informing them of the clubs activities and results

 

Public Relations, Events and Charities Officer

  • Maintain Public Relations for the Boat Club
  • Look after, keep updated and post regularly on all the social media sites
  • Post about big club events and results of races on social media sites
  • Organise regular charity and fundraising events for the Club
  • Organise the Club's Annual Ball
  • Organise Club social events

 

Men's Calendar Representative

  • Recruit athletes to be in the calendar
  • Tell the athletes/models all the relevant information they need to know about the calendar and what it means to be involved with the project
  • Ensure the happiness and comfort of athletes/models at all times
  • Work with Angus as the liaison between Warwick Rowing and Warwick Rowers 
  • Ensure the smooth running of the photo shoots (liaise with coaches about training times, organise transport, organise and collect model release forms, ensure everyone is comfortable and happy) 
  • Work with the next year’s potential calendar coordinator progressively throughout the year to ensure a smooth handover 
  • Have a constant presence on social media (Facebook, Twitter, Instagram) 
  • Help Eleanor with website content, coordinate people to write articles
  • Help organise any events that calendar models need to attend (coordinate who’s going and transport)
  • Organise the sale of calendars on Campus 

 

Women's Calendar Representative

  • Organise Training Camp photo shoot 
  • Liaise with our photographer to set date(s) for Barford photo shoots 
  • Ensure the smooth running of the photo shoots (liaise with coaches about training times, organise transport, organise and collect model release forms, ensure everyone is comfortable and happy) 
  • Choose calendar photos and order, create front and back cover artwork and blurb 
  • Send the calendar to printers and organise all posting and packaging of calendars
  • Design and manage the bonus albums and creation of any new products
  • Ensure the successful marketing through online competitions, promotional videos and contacting customers etc.
  • Work with the website officer and the SU to ensure all physical products and all bonus albums are available on to the website and linked to the SU website 
  • Work with the next year’s potential calendar coordinator progressively throughout the year to collaborate on ideas and ensure a smooth handover 
  • Have a constant presence on social media (Facebook, Twitter, Instagram) 
  • Coordinate any press coverage 
  • Deal with customer enquiries, comments and complaints 
  • Organise the sale of calendars on Campus
  • Maintain links with the local Macmillan representative 
  • Keep on top of finances updating personal spreadsheets regularly and ensure payment to Macmillan is made